Overview

The NAMFISA Management Report is a summarized management report (MLR-2) designed to assist you in completing the required values and numbers for the NAMFISA online portal. This section outlines the operational procedures for generating regulatory compliance reports in Namibia. It specifically details how credit providers utilize the MaxMoney system to fulfill mandatory NAMFISA reporting requirements through a structured digital workflow. The guide covers essential configuration steps, such as linking specific ledgers and assigning security roles, to ensure data accuracy. Users are instructed on how to apply time-based filters and monitor the processing status before downloading the final spreadsheet. Additionally, the text explains the automated distribution methods, allowing finalised summaries to be shared via email to authorised personnel. Overall, the source serves as a technical manual to assist entities in maintaining legal adherence within the Namibian financial sector.

Important Note: NAMFISA can make changes to their online portal at any point, so always verify against their latest requirements.

Security and Access

To enable this report for a user, select "Namfisa Summary Report" on the user's role. You can do this under Setups > Security > Roles.

To access the report, navigate to: Reporting > Management > NAMFISA Management Summary Report.

Prerequisites

Before generating the report, ensure the necessary setup is completed in MAXMONEY under Setups > Reporting > Summarized Management Regulator Report.

Filters/Selections

The report offers the following selection options:

• Start Date: Select the beginning of the reporting period.

• End Date: Select the end of the reporting period.

Available Buttons

• Finish: Select this button to generate the report.

• Cancel: Select this button to cancel your request.

Supporting Documents

To compare the amounts and numbers in this report, you may need to generate the following additional reports:

• Financial Ledgers: Print the list of Ledgers under Setups > Accounting > Financial Ledgers.

• Trial Balance: Under Reporting > Accounting > Trial Balance, for the same date range.

• Income Statement: Under Reporting > Accounting > Statement of Financial Performance, for the same date range.

• Balance Sheet: Under Reporting > Accounting > Statement of Financial Position, for the same date range.

• Debtors Transaction Ageing Report: Under Reporting > Accounting, with Transaction End Date = Reporting End Date and Hide Zero Listings.

• Loan Transaction Ageing Report: A new report available under Reporting > Administration.

• Client Report: Under Reporting > Client, from when the first client was created.

• Detailed Loan Report: Under Reporting > Loan, for the date range plus loan statuses Active, Paid, Written Off, and Non-Performing.

• Loan Log: Under Reporting > Administration, for the same date range.

• Receipts Between Dates: Under Reporting > Accounting, for the same date range.

Report Sections and Details

Front Page

The front page of the report will clearly state:

• Management Report

• Company Name: Your registered company name (as set up on the legal entity).

• License Number: The business registration number as recorded in MAXMONEY under Setups > General.

• Reporting Period: The selected start date and end date.

Income/Revenue Part D3

This section assists you in completing the values for Other Income and Grand Total on the NAMFISA online portal.

• Other Income: This is the sum of all other income/revenue ledgers not individually listed on the income statement.

• Grand Total: This is the grand total of all income on the income statement.

• You must complete these values on NAMFISA online.

Expense Part A, B, and D

These sections correspond to various Operating Expenses as required by NAMFISA.

• 2.2.1 Operating Expenses (Part A)

• 2.2.2 Operating Expenses (Part B)

• 2.2.4 Operating Expenses (Part D)

• You must complete these values on NAMFISA online.

Non-Current Assets Section A

This section provides information for your non-current assets.

• Property, Plant and Equipment: You must complete these values on NAMFISA online.

• Other non-current assets: This is the sum of all other non-current asset ledgers not individually listed on the balance sheet.

Current Assets

This section details your current assets for NAMFISA reporting.

• Part 1.1 - Cash and Cash Equivalents held in Namibia: Cash at Bank: You must complete these values on NAMFISA online.

• Part 1.2 - Cash on hand: You must complete these values on NAMFISA online.

• Part 1.3 - Operational Accounts Receivable / Loans and advances to customers Receivable: This section provides data to help you complete the debtors ageing values on NAMFISA online.

• Part 1.4 - Provision for bad debt: You must complete these values on NAMFISA online.

• Part 1.5 - Current Assets: You must complete these values on NAMFISA online.

Non-Current Liabilities

• You must complete these values on NAMFISA online.

Current Liabilities

• You must complete these values on NAMFISA online.

Equity

• You must complete these values on NAMFISA online.

Validation

• Assets = Liabilities + Equity: The report provides data to help you ensure this fundamental accounting equation balances.

• If the report does not balance, review the setup of your ledgers. Ensure that the Financial Report and Financial Category are correctly completed on each ledger. Sub-ledgers must have the same setup as their corresponding main/control ledger, and the category must be set up for the correct financial report.

Additional Financial Information: Part 14: Microlending

The amounts in this section are generated from the loan administration module in MAXMONEY.

• Total Payment Received: This value should be in Namibian Dollar (N$) and reflected on the management report.

• You must complete these values on NAMFISA online.

Additional Financial Information: Part 15: Microlending

• Gender by salaries: This section reflects the gross salary amounts of the borrowers, not the number of borrowers.

• You must complete these values on NAMFISA online.

Non-Financial Information: Part 7: Micro Lending

Parts 7.1, 7.2, and 7.3 represent non-financial information, meaning NAMFISA requires only numbers, not monetary values.

• Part 7.1: You must complete these values on NAMFISA online.

• Part 7.2: Similar to Part 15 (Loan disbursement breakdown by gender), but here NAMFISA is looking for the number of loans, not the loan amount.

• Part 7.3: You must complete these values on NAMFISA online.