The NCR Desktop Audit Documents feature allows users to view, download, and email essential compliance and financial documents associated with a client's loan from a centralized location.

1. Administrator Setup (Permissions)

Before users can access this feature, it must be enabled in the administration settings.

• Navigate to MAXADMIN > Legal Entities > Search for an Existing Legal Entity.
• Go to Security > Roles and click Edit.
• Locate the Loan category.
• Enable the new resource: NCR Desktop Audit Documents.

2. Accessing NCR Desktop Audit Documents

Once permissions are granted, the feature can be accessed via the client management module.

• Navigate to MAXMONEY > Client Administration > Search for an Existing Client > Loans.
• Locate the new NCR Desktop Audit Documents button, positioned next to the Asset button.

Note on Button Availability :The NCR Desktop Audit Documents button will only be active and clickable if the loan is not in any of the following statuses:

• Cancelled
• Application
• Not Approved

3. Document Table Overview

Clicking the button opens a table displaying specific documents attached to both the loan and the client.

Document Inclusion Rules

The system filters and displays documents based on the following business logic:

• Budget: Displays only the latest budget created prior to the loan's record date.
• GLP Agreement: Displays only if the GLP provider is not "GroupsRUs".
• Bank Statements & Payslips: Displays files dated within the 3-month window prior to the loan’s record date.
• Exclusions: Loan payback instruction mandates are explicitly excluded from this list.

Document Type Mapping

The table aggregates files based on the following specific system file types:

• Loan Pre-agreement and Quotation: Loan Agreement
• Loan Agreement: Loan Agreement
• GLP Agreement: Global Loan Protection
• Budget: Budget
• Credit Checks (XDS/VeriCred/Compuscan): Consumer Inquiry
• Latest 3 months bank statements: Proof of Bank Account / Bank Statement
• Latest 3 months payslips: Payslip

4. Table Layout and Actions

The document table provides metadata and actionable controls for each file:

• Checkbox: Used to select individual files for downloading or emailing.
• Record Date: The date the file was uploaded/created.
• File Name: The official name of the document.
• Record User: The system user who created or uploaded the file.
• Download Link: A direct link to view/download the individual file.
• Select All Field: Located in the final row of the table, checking this box automatically selects all documents in the list.

Available Actions

Two buttons are located at the bottom of the table to process the selected files:

• Download Selected: Downloads all checked files to your local device.
• Email Documents: Emails all checked files.

Configuration Note :The recipient email address for these documents is configured by an administrator under:MAXMONEY > Setups > Reporting > Reports Email Setup.

5. Alternative Document Verification Paths

If you need to verify or double-check specific files outside of this tool, they can be located in their original system areas:

• General Client Documents: MAXMONEY -> Client Administration -> Search for an Existing Client -> Client Attached Documentation
• Loan-Specific Documents: MAXMONEY -> Client Administration -> Search for an Existing Client -> Loans -> Attached Documentation
• Credit Check Reports: MAXMONEY -> Client Administration -> Search for an Existing Client -> Edit -> VeriCred / XDS / Compuscan