Important Note :

• This guide explains how to complete the "NCR Below Regulation Budget" form, which is designed to meet the requirements of the National Credit Act's Affordability Assessment Guidelines, HOWEVER, this budget type may only be used in exceptional circumstances! It may not be used as the norm!

Part 1: Administrator Setup Guide

Before users can effectively use the budget module, an administrator must configure the following settings.

User Role Permissions (Resources)

Ensure that users have the correct permissions assigned to their role at Setup > Security > Roles.

System-Wide Budget Configuration

These settings at Setups > Clients > General > Affordability control how budgets behave across the entire system.

Other Setups

• Budget Form Setup: The layout and content of the printable budget form can be customized at Setups > Documents.
• Master Budget Form (MaxAdmin): The master budget template can be configured per country in the MaxAdmin setup.

Part 2: End-User Workflow Guide

As a user, you will follow these steps to perform an affordability assessment.

Step 1: Choose the Affordability Method (Financial Tab)

First, navigate to Client Administration > Search for a Client > Edit Client > Financial tab. You have two primary methods for determining affordability.

Option A: Use Percentage of Salary This is a quick calculation based on a percentage of the client's net income.

1. Enter the client's Gross Salary and Net Salary.
2. Enter a value in the Percentage of Salary Available for Instalment field.
3. Ensure the “Use Client Budget” checkbox is UNCHECKED.
4. The system will automatically calculate the “Available for Instalment” amount based on the percentage you entered.

Option B: Use a Detailed Budget This is a comprehensive assessment of all income and expenses.

1. Enter the client's Gross Salary and Net Salary.
2. Ensure the “Use Client Budget” checkbox is CHECKED.
3. Proceed to the Budgets tab to create a detailed budget. The “Available for Instalment” amount will be calculated from the results of that budget.

Step 2: Create and Complete the NCR Below Regulation (Budgets Tab)

If you selected Option B, follow these steps on the client's Budgets tab.

1. Add New Budget: Click the Add a New Budget button.
2. Enter Initial Details:
   • Description: Give the budget a unique name (e.g., "January 2025 Assessment").
   • Budget Date: Enter the date the budget is being created.
   • Available: Check this box to make the budget active.
   • Budget type: Select NCR Below Regulation.

Complete the Form: The NCR Below Regulation Budget is a monthly template. 

Section 1: Applicant Details

Complete the following:

• Credit Applicant's family name

Display fields:

• Credit provider's trading name
• NCR CP number
• Date of application
• Credit applicant's first name
• Credit Applicant's identification number

Section 2: Necessary Expenses

Complete the following:

• Consumer Statory Deductions
• Consumer Existing Debt Obligations

Display fields:

• Necessary expenses as per Table 1
• Consumer declared expenses
• Gross monthly income
• Available

Section 3: Comsumer Declared Expenses

3.1 Accomodation expenses

• Complete the expense under the appropriate option: Own home, living with family, living with friends or other
• Own home :
  • Enter the amount
• Living with family :
  • Complete the name and contact number
  • Enter the amount
• Living with friends :
  • Complete the name and contact number
  • Enter the amount
• Other :
  • Enter an explanation
  • Enter the amount

3.2 Transport expenses

• Complete the expense under the appropriate option: Live close to..., Transported by family, Own Transport, Transported by friends or Other
• Live close to work/school/college
  • Complete the address and amount
• Transported by family
  • Complete the name, contact details and amount
• Own Transport
  • Complete the details and the amount
• Transported by Friends
  • Complete the name, contact details and amount
• Other
  • Give an explanation and complete the amount

3.3 Food expenses

Complete the expense under the appropriate option:

• Provided by employer
  • Complete the amount
• Provided by family
  • Enter the name, contact details and amount
• Provided by friends
  • Enter the name, contact details and amount
• Others
  • Provide an explanation and complete the amount

3.4 Education expenses

Complete the expense under the appropriate option:

• Provided by family
  • Enter name, contact details and amount
• Provided by friends
  • Enter name, contact details and amount
• Not studying
  • Provide details and the amount
• No school-going children
  • Provide details and the amount
• Other 
  • Provide and explanation and the amount

3.5 Medical expenses

Complete the expense under the appropriate option:

• Provided by employer
  • Complete the amount
• Provided by family
  • Enter the name, contact details and amount
• Provided by friends
  • Enter the name, contact details and amount
• Others
  • Provide an explanation and complete the amount
• Own medical expense
  • Provide details and the amount

3.6 Water and electricity

Complete the expense under the appropriate option:

• Water and Electricity
  • Provide details and the amount
• Other
  • Provide details and the amount

3.7 Maintenance expense

Complete the expense under the appropriate option:

• Living with family
  • Enter the name, contact details and amount
• Payment provided by court order
  • Enter the details and the amount
• Other
  • Enter the details and the amount

Understanding the Calculation: The system calculates the Available for instalment amount as follows:

• It determines the client's Consumer Declared Expenses
  • The system adds all the amounts under the consumer declared expenses.
• It determines the client's Monthly Available for instalment
  • (Gross Monthly Income) - (Consumer declared expenses) - (Consumer statory deductions) - (Consumer existing debt obligations)

Step 3: Print the Budget

Once the budget is saved, you can print a copy for the client's records and signature using the Print Budget function.