This section outlines the one-time setup procedures for scheduling payout processes within the MaxMoney system.

3.1 Resources

To enable payout process scheduling, navigate to Setups ? Security ? Roles ? Edit. Ensure the following resource is enabled for the relevant user roles:

• Export Payout Process Scheduling

For other related resources, please refer to the "Setups - Ops MaxMoney Process Loan Export Loan Payouts" document.

3.2 Other Setups for Batch Payouts

Certain information is automatically pulled from other system setups for batch payouts. The following components must be configured to ensure the payout process gathers all necessary information.

3.2.1 File Layout

For detailed instructions on file layout setup, as well as bank account, ledger, event, and cash box setup, refer to the "Setups - Ops MaxMoney Process Loan Export Loan Payouts" document.

If you're encountering issues, start by setting up:

• File Type: Set to CSV or XLSX.
• Link field: Set to Client bank account no.

3.2.2 Bank Account Setup

For detailed instructions on bank account setup, as well as file layout, ledger, event, and cash box setup, refer to the "Setups - Ops MaxMoney Process Loan Export Loan Payouts" document.

If you're encountering issues, start by:

• Setting up only one configuration where the payout export is enabled.

3.2.3 Ledger Setup

For detailed instructions on ledger setup, as well as file layout, bank account, event, and cash box setup, refer to the "Setups - Ops MaxMoney Process Loan Export Loan Payouts" document.

3.2.4 Event Setup

For detailed instructions on event setup, as well as file layout, bank account, ledger, and cash box setup, refer to the "Setups - Ops MaxMoney Process Loan Export Loan Payouts" document.

If you're encountering issues, check the following:

• Confirm that the event is linked to your user's cash box.

3.3 Setup the Payout Process Schedule

To set up the payout process schedule, navigate to MaxMoney - Setups ? Payout Process Scheduling ? Payout Processes Scheduled.

Configure the following fields:

• Description: Provide a clear description for the process.
• File layout: Choose the desired file format (e.g., CSV, XLSX) in which the payouts will be generated.
• Start Time: Select a specific time for the process to begin. The back-end system checks every hour, and again 30 minutes past the hour, for scheduled processes due in the next 30 minutes and processes them.
  • Examples:
    • If the start time is 14:00, the schedule will process at 14:00.
    • If the start time is 14:20, the schedule will process at 14:00.
    • If the start time is 14:30, the schedule will process at 14:30.
    • If the start time is 14:45, the schedule will process at 14:30. If you're encountering issues, start by setting the minutes to :01 or :31.
• Start Loan Agreement Date from: Specify how many days in the past the process should look for unprocessed loan payouts. If you're encountering issues, start by setting this to 1.
• Notification Email: Decide whether the entity should receive an email notification when the process is executed.
  • The MAXMAIL module must be enabled.
  • An email will only be sent if the entity has sufficient email credits.
• Email Users: Select the user(s) who should receive the email notification. If you're encountering issues, start by setting up only one user with a valid email address.
• Notification SMS: Determine whether the entity should receive an SMS notification when the process is executed.
  • The SMS module must be enabled.
  • An SMS will only be sent if the entity has sufficient SMS credits.
• SMS Users: Select the user(s) who should receive the SMS notification. If you're encountering issues, start by setting up only one user with a valid mobile phone number for the entity’s country.
• Enabled: Ensure this checkbox is selected for the process to run. If unchecked, the process will not execute.
• Payment to Client: Specify which payout transactions the process should include in the file. Note: If a payout transaction has already been processed for a payout file, it will not be included again. You can verify this in the "Payment to Client" report.