This section explains how to print a financial ledger and details the information included in the report.

Overview

To print a financial ledger, navigate to Setup > Accounting > Ledgers > Print.

While a set of standard ledgers will be created by default, you can adjust these to fit your company's specific needs. When completing your financial ledgers, avoid using special characters, as these can cause errors when posting receipts.

Output Format

To generate the report, click the hyperlink "XLS: Financial Ledger Setup Report".

• Spreadsheet (XLS) Format: Reports in this format can be opened in applications like Excel or Open Office. This allows for easy sorting and manipulation of the information to suit your business requirements.
• Emailing the Report: The report can also be emailed to a specific user. Ensure that the necessary email address setups are completed within the system for this functionality to work.

Ledger Report Details

The printed ledger report will include the following information:

• Main Account No.: The main account number of the ledger.
• Sub Account No.: The sub-ledger's number.
• Description: The name of the ledger.
• Control Account Type: This type is used by the system when recording transactions.
• Financial Report: The financial category used by the system for financial reporting, in conjunction with the Financial Category indicator.
• Financial Category: The financial category used by the system for financial reporting, in conjunction with the Financial Report indicator.
• VAT Type: The VAT type used by the system to determine which sub-ledger to use when recording VAT on transactions.
• Record Date: The date the ledger's file layout was created.
• Record Time: The time the ledger's file layout was created.
• Record User: The user who created the ledger's file layout.
• Update Date: The date the ledger's file layout was last updated.
• Update Time: The time the ledger's file layout was last updated.
• Update User: The user who last updated the ledger's file layout.

Note: The record and update times will display in your local time.

Available Buttons

• Back to Financial Ledger List: Click this button to return to the previous screen.
• Email Report: Click this button to email the generated report.