Navigation: Client Administration > Search for Existing Client > Highlight the Client > Edit Client > Budget > Budget Items

This guide explains how to generate a formal, printable or emailable report of a completed client budget for review and signature.

1. How to Generate and Print the Budget

Follow these steps to create a physical copy of the budget.

1. Navigate to Budget Items: From the client's Budget tab, select the specific budget you wish to print and click the Budget Items button.
2. Initiate the Report: On the "Budget Items" screen, click the Print Budget button. This will take you to the report generation page.
3. Open the Document: Click on the hyperlink labelled "PDF / HTML : Client Budget".
   • PDF: A versatile format that is easy to print, fax, or email as an attachment.
   • HTML: A web-based view of the report.
4. Print the Document: The budget report will open in a new browser tab or window. Use your browser's standard print function (Ctrl+P or Cmd+P) to print a copy for the client to sign.

2. How to Email the Budget

You can email the budget report directly from the system.

Prerequisites (Administrator Setup): For this feature to work, your System Administrator must have configured the following:

• Your user profile must have a valid email address assigned at Setup > Security > Users.
• The Cash Box you are using must be configured with the correct user email at Setup > Branches > Cash Box.

Steps to Email:

1. Follow steps 1 and 2 from the printing guide above to get to the report generation page.
2. Click the Email Report button. The system will send the budget report to the pre-configured email address.

Understanding the Printed Budget Report

The generated budget document contains the following sections:

Header Information

• Date: The date the report was generated.
• Time: The time the report was generated.

Client Information

• General: Client Number and Status.
• Personal Details: Full Name, First Name, ID Number, Surname, Gender, Language, and Number of Dependants.

Budget Details

• Description: The name of each budget item (e.g., "Salary," "Rent").
• Amount: The monetary value of each income or expense item.

Calculated Totals

• Total Expenditures: The sum of all expense items.
• Total Active Instalments: The total of active loan instalments for the current month.
• Surplus available (or Shortage): The final calculated amount, determined by: (Total Income - Total Expenditures - Total Active Instalments).

Declaration and Signature Block

The bottom of the form includes a comments section and a legally binding declaration for the client to sign.

• Declaration Text: "I acknowledge that I have given due consideration to the repayment of the loan amount applied for in the loan agreement, with regards to the above budget. I, the undersigned, hereby declare that the above information to be correct as on date of signature."
• Signature Lines: Designated spaces for the client's signature and the credit provider's representative, along with the date and location of signing.

Special Features

• Electronic Signatures (MAXSMS): If your system is integrated with MAXSMS and TechnoMetrix, an electronic signature will be automatically generated on the document when completed, for example: "Electronically signed on 02/06/2017 at 13:10:17 by Client Full Names and Surname with the Client ID Number Cell phone no..."
• HTML Report Footer: When printed in HTML format, the report will include a footer: "MAXMONEY developed by MYCOMAX MICROFINANCE SOLUTIONS - www.mycomax.com - Created on [date and time]"

Navigation Buttons

On the report generation screen, you will have the following navigation options:

• Back to Client Budget: Takes you back to the main budget list for the client.
• Back to Client Search Result: Takes you all the way back to the main client search results page.