This section explains how to automatically process and distribute changes to multiple client accounts.

To access this feature, navigate to Processing > Client > Process Distribute Change to Client.

Access Requirements

Users must have the necessary permissions within their assigned role. The security options for this function are located under the Processing section of the Role:

• Processing: Client: Change Batch
• Processing: View Logs

Prerequisites

Before using this process, ensure the following are set up:

• Security Role Setups: Both Processing: Client: Change Batch and Processing: View Logs must be activated in your user's security role.
• Financial Event: A specific Financial Event for distributing changes must be created:
  • Description: Distribute Change to Client (This is the Event display name)
  • Transaction: (e.g., Distribute Change in a Batch)
  • Dr: 6620-000 Client Control Account
  • Cr: 9100-000 Suspense Account
  • Event Attribute: Change to Client

How to Process

This process allows for the automatic distribution of changes to client accounts. You will be prompted for the following information:

• Process Date: Enter the date on which the "Distribute Change to Client" process should occur.
• Maximum Amount: Enter the maximum change amount that the system will automatically process for a client.
• Financial Event: Select the specific Financial Event that should be used to process this change.

Completing or Cancelling the Process

• Cancel-button: Click to return to the previous page without executing the process.
• Finish-button: Click to begin processing the file. Once complete, you can access reports and logs by clicking the blue hyperlinks:
  • XLSX: Client Batch Receipt Report
  • XLSX: Client Batch Receipt Log
  • Batch Details

A Change Log is also available for review under Processing > Logs.