Trial Balance

Overview

A Trial Balance is a financial statement that lists all ledger accounts and their corresponding debit or credit balances. It serves as a tool to verify the accuracy of the general ledger and ensure that the total debits equal the total credits. This equality is a fundamental principle of double-entry bookkeeping.

Video tutorial

Learn More: For a visual guide on using this report, Watch the Video Link - https://www.youtube.com/watch?v=X7pEmpuliK8

Purpose:

Verify Accuracy: Ensures that the general ledger has been correctly posted and that the total debits and credits balance.

Identify Errors: Helps to identify any discrepancies or errors in the accounting process.

Prepare Financial Statements: Provides the foundation for preparing the Income Statement and Balance Sheet.

Note: The Debtors Ledger is a subsidiary ledger that provides detailed information about customers who owe money to the business.

It can be accessed separately in MAXMONEY under Reporting > Accounting > Detailed Ledger.

Additionally, the Debtors Transaction Ageing Report provides information on the age of outstanding customer balances.

MaxMoney Setup

Resources

The Security option is available under the Report Section of the Role: Setup > Reporting > Trial Balance Report.

How to Access the Report

Navigate to Reporting > Accounting > Trial Balance.

Report Filters

The reports have selection options whereby you can drill down information to branch level etc. The following selections are available on this report:

Report Type: Movement or Closing Balances

Branch: This field is optional. You can generate the report for transactions which were created on a specific branch

Region: This field is optional. You can generate the report for transactions which were created on a specific region

User: This field is optional. You can generate the report for transactions created by a specific user.

Transaction Date Start: This is a required field. The date must be in the format: dd/mm/yyyy. Specify a date range.

Transaction Date End: This is a required field. The date must be in the format: dd/mm/yyyy. Specify a date range.

Hide Zero Listings: You can generate the report without ledgers with a zero balance.

Create spreadsheet: Indicate if you want the report to be generated in a spreadsheet format.

For Report Columns, follow this link .

MAXMONEY Developed by MYCOMAX MICROFINANCE SOLUTIONS. Novamesh 18/06/2026