This section details how to configure the general settings for a new cash box.

Overview

To add general information for a cash box, navigate to Setup > Branches, highlight the desired branch, click on Cash Boxes, select Add a cash box, and then click on the General tab.

You'll find various setup options here, allowing you to enforce daily cash-ups, block users if their cash-up doesn't balance, set up automatic email reports to supervisors, change the cash box password, and link each cash box to a separate accounting ledger.

General

• Description: This is a required field. Enter a clear description for the cash box.
• Financial Ledger: This is a required field. Select the financial ledger to which this cash box will be linked.
• Password: Enter a new password for the cash box.
• Confirm Password: Re-enter the new password to confirm it.

Reporting

• Send Cash Up Report: Select one of the following options for sending cash-up reports:
  • Never
  • Always
  • Only if the Cash Up does not balance
• Attachment Type Required: Choose the format for the attached report:
  • report in PDF format
  • report in CSV format
  • both a CSV and PDF report
• E-mail Report to: Select the user(s) who should receive the cash-up report via email. Remember to set up the user's email address in their user profile.

Management

• Force Cash Up: If this checkbox is selected, users will be required to perform a daily cash-up before they can continue working.
• Cash Up Attempts: Enter the maximum number of cash-up attempts allowed for a user on this cash box. The minimum acceptable value is 1 attempt.
• Block Cash Box on Maximum Cash Up Attempts: Select this checkbox if you want to prevent a user from working on the cash box if their cash-up does not balance after reaching the maximum allowed attempts.
• Blocked: This field has security controls. The checkbox will automatically be selected if:
  • A cash-up did not balance after the maximum allowed attempts were reached, AND
  • The "Block Cash Box on Maximum Cash Up Attempts" checkbox was selected.
  • As a result, the user will be unable to work on the cash box until the cash-up is successfully balanced and this block is manually removed.

Available Buttons

• Save: Click this button to save the information and any changes made.
• Save & Close: Click this button to save the information and changes, then return to the previous screen.
• Cancel: Click this button to discard any new information or changes.
• Close: This button closes the current page and returns you to the previous page.