This section outlines the process of adding a new bank account for your legal entity within the system.

Overview

To add a new bank account, navigate to Setups > Bank Accounts > Edit a Bank Account.

General Information

• Description: Provide a clear description for the bank account, ideally including the account holder's name and the bank's name (e.g., "FNB AR Botma"). This is a required field.
• Enabled: If the account is no longer in use, you can disable it by unchecking this box.
• Financial Ledger: Select the general account ledger to which this bank account is linked. This is a required field.

Account Information

• Bank: Select the bank name from the provided list. This is a required field.
• Branch Search: To find the preferred branch code, enter an asterisk (*) and click the search button. Alternatively, you can enter the branch code (without spaces) and click search.
  • Preferred Default Branch Codes (Namibia):
    • Standard Bank = 087373
    • FNB = 282672
• Branch Select: This field automatically populates after a successful branch search. Select the preferred branch from the options. This is a required field.
• Branch Code: The system will display the branch code you selected during the branch search.
• Bank Account Type: Select the type of bank account from the list. This is arequired field.
• Bank Account Number: Enter the bank account number without any spaces. The system performs a CDV (Check Digit Verification) check for South African and Namibian account numbers to verify their validity. This is a required field.
• Perform CDV Verification: A CDV check is performed on the account number for South African and Namibian accounts to ensure it's a valid number.
• Payment Deposit Account: If this account is designated as a Payment Deposit Account, select this checkbox. When selected, the legal entity's banking details will appear on client statements.

Payment Export

• Payment Export Account: Select this checkbox if this account will be used for exporting payments.
• Export Type: Select one of the available options. This is a required field.
• Merchant ID: Enter the Merchant ID. This is a required field.
• Legal Entity Short Name: Enter the short name for the legal entity. This is arequired field.

Receipt Import