This section guides you through setting up and managing your legal entity's bank accounts within the system.

Overview

To manage bank accounts, go to Setups > Bank Accounts.

Security Note: The Security option for Bank Accounts is located under the Report Section of the Role Setup.

You'll need to enter your legal entity's bank account information if you plan to use the Bank Payment system, the payroll process, or the payout process. Most fields are mandatory due to banking regulations and cannot be left empty. If you're not planning to use these functionalities, you don't need to add a bank account for your legal entity at this point.

Important: The availability of the Payout and Payroll options depends on the modules configured for your legal entity's MAXMONEY Product.

Bank Account Information & New Fields

When setting up or editing a bank account, you'll find the following fields. Some are new and provide enhanced control over bank account functionalities:

• Payment Export Account: Controls whether this bank account can be used for exporting payments. Historically, bank accounts were solely for this purpose.
• Receipt Import Account: Controls whether this bank account can be used for importing receipts.
• Receipt Import File Layout: Select this once "Receipt Import Account" is enabled. The file layout will be validated to ensure it:
  • Does not contain "Imported Value or Replacement Token."
  • Has a "Record Id" or "Header and Trailer Count."
  • Includes an amount field.
  • Has a "Linking Column."
• Receipt Event: This field appears once "Receipt Import Account" is selected. It's used as the financial event when recording receipts during the Receipt Import processes.
• Record Unlinked Entries: Controls whether unlinked entries from receipt imports are posted.
• Unlinked Receipt Event: This field appears once "Record Unlinked Entries" is selected. It's used as the financial event for recording unlinked receipts during the Receipt Import processes.
• Payout Processing Account: Controls whether this bank account can be used for processing payouts.
• Payout File Layout: Select this once "Payout Processing Account" is enabled. The file layout will be validated to ensure it:
  • Does not contain "Imported Value or Replacement Token."
  • Has a "Record Id."
  • Includes an amount field.
• Payroll Processing Account: Controls whether this account can be used for payroll processing.
• Receipt Event: This field appears once "Payroll Processing Account" is selected. It's used as the financial event for recording receipts during the Payroll processing.
• Input File Layout: This field appears once "Payroll Processing Account" is selected. The file layout will be validated to ensure it:
  • Does not contain "Imported Value or Replacement Token."
  • Does not contain "Replacement Token."
  • Has a "Record Id."
  • Includes an amount field.
  • Has "Linking Columns."
• Create Output File: This field appears once "Payroll Processing Account" is selected. It controls whether an output file should be generated after payroll processing is complete.
• Output File Layout: This field appears once "Create Output File" is selected. The file layout will be validated to ensure it:
  • Has a "Record Id."
  • Includes an amount field.

The financial ledger selected on the bank account will be used as the contra entry for receipts during the payroll processing.

Actions & Viewing Bank Accounts

You have several options for managing your bank accounts:

• Add a bank account: Click on Add new Bank Account to create a new entry.
• Edit a bank account: Double-click on an existing row entry to edit its information.
• Print a list of all bank accounts: Click the Print button.
• View the bank accounts: The following columns provide an overview of your configured bank accounts:
  • Description: The name or description of the legal entity's bank account.
  • Enabled: Indicates whether the bank account is currently in use.
  • Bank: The name of the bank.
  • Bank Account No.: The account number.
  • Payment Export: Shows if payment export is activated for this bank account.
  • Receipt Import: Shows if receipt import is activated for this bank account.
  • Payout Export: Shows if payout export is activated for this bank account.
  • Payroll Processing: Shows if payroll processing is activated for this bank account.

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