Overview

After you have set the filters and generated a Statement of Account, the system takes you to a final screen where you can download, print, or email the document. This guide explains the final steps and details the content included in the statement.

1. How to Generate and Print the Statement

1. Generate the Statement: This screen appears after you have navigated to a client's statement function, set your filters (e.g., date range, file format), and clicked the Finish button.

2. Download and View: Click on the hyperlink provided. The name will reflect the file format you chose, for example:

   • "HTML: Detailed Client Statement of Account Report" or
   • "PDF: Detailed Client Statement of Account Report"

3. Print the Document:

   • HTML: The statement will open in a new browser tab. Use your browser's standard print function (Ctrl+P or Cmd+P) to print a copy.
   • PDF: The file will download to your computer. Open it with a PDF reader (like Adobe Acrobat) and use its print function.

2. How to Email the Statement

You can email the generated statement directly from the system.

Prerequisites (Administrator Setup): For this feature to work, your System Administrator must have configured the following:

• Your user profile must have a valid email address assigned at Setup > Security > Users.
• The Cash Box you are using must be configured with the correct user email at Setups > Branches > Cash Box.

Steps to Email: On the report generation screen, simply click the Email Report button. The system will send the statement to the pre-configured email address.

Understanding the Statement of Account Content

The generated statement is a comprehensive document broken down into the following sections:

Header Information

• Client Information: Displays the consumer's full name, ID number, MAXMONEY account number, and postal address.
• Credit Provider Information: Displays your company's name, trading name, physical and postal addresses, telephone number, and NCR Registration Number.

Financial Summary

• Settlement Amount: Shows the total amount required to settle all active credit agreements as of the date the statement was generated.
• Active Loan Agreements Summary: A table listing all outstanding loans with the following details for each:
  • Loan Number
  • Principal Debt
  • Annual Interest Rate
  • Start and End Dates
  • Payment Frequency (e.g., Monthly)
  • Total Number of Instalments and Number of Instalments Remaining

Transaction History

A detailed list of all transactions for the selected period, with the following columns:

• Date: The date of the transaction.
• Description: A description of the transaction (e.g., "Instalment Receipt," "Interest Charged").
• Debit: The amount debited from the account.
• Credit: The amount credited to the account.
• Balance: The running balance after each transaction.

Ageing Analysis

A breakdown of the outstanding balance into different ageing categories:

• Current
• 30 Days overdue
• 60 Days overdue
• 90+ Days overdue
• Arrears: The total amount currently in arrears.
• Outstanding Balance: The total outstanding balance on the account.

Your Banking Details

This section displays your company's bank account details for client payment reference.

• Bank Name
• Branch Name
• Account Number
• Account Type

Navigation Buttons

• Back to Filter Option: Click this to return to the previous screen where you can change the filter settings and regenerate the statement.
• Email Report: Click this to send the generated report as an email attachment.