Print Statement

1. Overview

After generating a Statement of Settlement, this screen allows you to output the final document. You can print it, save it as a PDF or HTML file, or email it directly from the system. This guide also provides a detailed breakdown of every section within the statement document itself, explaining what each piece of information means and where it is sourced from in the system.

2. Output and Delivery Options

Output Formats

The statement can be generated in the following formats, which are ideal for printing, emailing, or saving:

PDF: The standard format for official documents. Click the PDF hyperlink to open.
HTML: A web-based format.

Note: When an associated budget is printed in HTML format, the footer will display: "MAXMONEY developed by MYCOMAX MICROFINANCE SOLUTIONS - www.mycomax.com - Created on (date and time)"

Available Actions

Button / Action	Description
Back to Filter Option	Click this tab to return to the previous screen where you set the settlement date.
Email Report	Click this tab to email the report. Note: This requires prior setup of user email addresses (`Setup > Security > Users`) and Cash Box email configurations.

3. Understanding the Statement of Settlement Document

The statement is a detailed document composed of several sections. Below is a breakdown of its contents.

A. Header and Party Details

This section identifies the client, the credit provider, and the effective date of the statement.

Field	Description
Client Name & Number	The client's title, initials, surname, and unique client number.
ID Number of Client	The client's national identification number.
Bank Account of Client	The client's primary bank account number on file.
Postal Address of Client	The client's physical or postal address.
Credit Provider Details	The credit provider's legal name, trading name, physical and postal addresses, telephone number, and NCR Registration number.

Data Source (Client): Client Administration > Existing Client > Edit Client (Banking & Address Details tabs).
Data Source (Credit Provider): Setup > General.

B. Outstanding Loan Agreement Details

This section summarises the original terms of the credit agreement.

Field	Description
Principal Debt	The original loan amount granted.
Loan Number	The unique account number for this loan agreement.
Annual Rate of Interest	The annual interest rate applied to the loan.
Start Date / End Date	The agreement's start date and the scheduled final instalment date.
Frequency	The client's payment schedule (e.g., Monthly, Weekly).
Number of Instalments	The total number of instalments in the original agreement and the number remaining.

Data Source: Client Administration > Existing Client > Loans > Edit Loan and ... > Edit Client > Payback.

C. Financial Transaction Summary

This section provides a summary of all financial transactions that contribute to the settlement amount.

Field	Description
Opening Balance	The balance at the start of the loan or from a previous period, if applicable.
Payments Received	The total sum of all payments made by the client against this loan.
Fees Levied	The total of all initiation and service fees charged.
Interest Accrued	The total amount of interest charged to date.
Insurance Costs Levied	The total of all insurance premiums charged.
Collections Costs Levied	The total of all permissible collection costs charged.
Default Admin Costs	The total of all permissible default administration costs charged.
Legal Fees Levied	The total of all permissible legal fees charged.
Chargeable Interest & Fees	The total of any interest and fees that are chargeable but not yet levied.

Data Source: Client Administration > Existing Client > Loans > Loan Transaction.

D. Outstanding Balance (Aged Analysis)

This section provides an age analysis of the total outstanding balance.

Field	Description
Current / 30 / 60 / 90+ days	A breakdown of the outstanding balance by the number of days it is overdue.
Arrears	The total amount that is currently in arrears.
Outstanding Balance	The total outstanding balance on the account.

E. Credit Provider Bank Details & Final Instructions

This final section provides the necessary details for the client to make the settlement payment.

Field	Description
Bank / Branch / Acc No.	The credit provider's bank name, branch, account number, and account type.
Payment Deadline	States the date by which the settlement payment must be made (as per the 5-day binding period).
Signature Blocks	Spaces for the credit provider and client to sign, if required.

Print and Understand the Statement of Settlement