View Transaction Details

Navigation: Client Administration > Search for Existing Client > Highlight the Client > Transactions button > Highlight the Transaction > View Transaction Details button

Overview

This function allows you to drill down into a single transaction to see a comprehensive, multi-part breakdown. It provides more than just the surface-level information, showing the transaction's impact on the client's receipt summary and the specific entries made against the loan ledger.

Step-by-Step Guide

Navigate to the Transactions Screen:
- Go to Client Administration > Search for Existing Client.
- Find and highlight the client, then click the Transactions button.
Select the Transaction:
- From the list of transactions, find and highlight the specific entry you wish to investigate.
Open the Detailed View:
- Click the View Transaction Details button.
- The system will open a screen with three distinct sections detailing the transaction.

Understanding the Transaction Details Screen

The detailed view is broken down into the following three sections:

1. Transaction

This section shows the primary details of the transaction you selected.

Field Name	Description
Transaction date	The date the transaction was recorded on the General Ledger.
Description	A description of the transaction (e.g., "Loan Instalment Receipt").
Amount	The value of the transaction.
Batch Code	A unique code that groups the debit and credit legs of a transaction together.
Event Number	The ID number of the financial event used to process the transaction.
Home Branch	The branch that created the transaction.
Record User	The username of the person who recorded the transaction.
Record Date/Time	The exact date and time the transaction was recorded in the system.

2. Receipt

This section provides a snapshot of the client's financial state and the receipt's allocation at the time this transaction was processed.

Field Name	Description
Total Outstanding	The loan's outstanding balance before this payment was applied.
Settlement Amount	The amount that was required to settle the loan on the day of the transaction.
Amount to allocate against Client	The portion of the payment that was allocated to the loan balance.
Non-Loan Debt	The value of any non-loan debt that was on the client's account at the time.
Change	The amount of change that was due back to the client from this transaction.
Force Settlement	Indicates with a "Yes" or "No" if the "Force Settlement" option was used during the receipt.
Ignore Settlement	Indicates with a "Yes" or "No" if the "Ignore Settlement" option was used during the receipt.
Record User / Date / Time	Shows who recorded the receipt and when .

3. Loan Transactions

This section shows the specific line-item entries that were posted to the individual loan ledger as part of this single transaction.

Field Name	Description
Loan No	The specific loan number that this transaction entry was applied to.
Transaction Date	The date the entry was recorded on the General Ledger.
Effective Date	The date the entry affected the loan's interest calculation.
Description	A description of the specific ledger entry (e.g., "Capital Repayment").
Amount	The value of this specific part of the transaction.
Batch Code / Event No	The technical codes associated with this ledger entry.
Record User / Date / Time	Shows who recorded this specific loan transaction entry and when.

Navigation

Back button: Click this to close the detailed view and return to the main transaction list.