Statement

Statement

How to Generate a Client Statement of Account

Navigation: Client Administration > Search for Existing Client > Highlight the Client > Statement button

Overview

This function allows you to quickly generate a statement of account for a client, showing their transactions and outstanding balance. You can produce either a summary or a detailed statement for a specific period.

Video Tutorial

For a visual guide on generating a client's statement, watch the video link - https://www.youtube.com/watch?v=VLzIUI_GV8o

Regulatory Compliance (South Africa)

In South Africa, providing periodic statements is a legal requirement under the National Credit Act (No. 34 of 2005).

Statement Frequency Requirements (Section 108)

Credit providers must deliver periodic statements of account to every consumer within the following maximum periods:

Every month for most standard credit agreements.
Every two months for an instalment agreement, lease, or secured loan.
Every six months for a mortgage agreement.

Exceptions

You and the consumer can agree to reduce the frequency of statements, but the period between statements cannot exceed three months.
A statement is not required for a specific period if there have been no debits or credits to the account during that time.

How to Generate a Statement

Find and Select the Client: Navigate to Client Administration > Search for Existing Client. Find the correct client and click on their name to highlight them.
Initiate the Statement: Click the Statement button at the bottom of the screen. This will open the report filter screen.
Set the Filters: Complete the selection options as described in the guide below to define the content of your statement.
Generate the Report: Click the Finish button.

Filter and Selection Options

Before generating the statement, you must set the following criteria.

General

Filter Name	Required?	Description
Create Spreadsheet	No	Select this checkbox if you want to generate the statement in a spreadsheet (XLS) format in addition to the primary format.
File Format	Yes	You must select the primary output format for the statement: PDF or HTML.

Client

Filter Name	Required?	Description
Client Search	No	You can use this field to search for a different client by their Number, Name, Surname, or ID Number.
Client	Yes	This dropdown list will automatically be set to the client you highlighted on the previous screen .

Transaction

Filter Name	Required?	Description
Transaction Date Start	Yes	Enter the starting date for the transaction period you want to include in the statement. The format must be `dd/mm/yyyy`.
Transaction Date End	Yes	Enter the ending date for the transaction period. The format must be `dd/mm/yyyy`.

Action Buttons

Button Description Documentation

How to Print or Email a Statement of Account for a client. Print Statement

Finish Click this button to generate the statement of account based on the filters you have selected.

Cancel Click this button to close the filter screen and return to the previous page without generating a statement.

MAXMONEY Developed by MYCOMAX MICROFINANCE SOLUTIONS. Novamesh 18/06/2026

Button	Description	Documentation
	How to Print or Email a Statement of Account for a client.	Print Statement
Finish	Click this button to generate the statement of account based on the filters you have selected.
Cancel	Click this button to close the filter screen and return to the previous page without generating a statement.