Receipt

Receipt

How to Receive a Payment (Receipt)

Navigation: Client Administration > Search for existing Client > Highlight the Client > Receipt button

This guide explains how to use the receipt function to record a payment made by a client.

Video Tutorial

For a visual guide on how to capture a payment received from a client, watch the video link - https://www.youtube.com/watch?v=AswyUUiopns

Overview

The receipt function is used to process and record all incoming client payments. The system is designed with the following key principles:

Payment Allocation: By default, payments are applied to the client's oldest debts first (based on the instalment agreement date).
Reversals & Reprints: All receipts can be reversed if an error is made. They can also be printed or reprinted at any time.
Custom Branding: Your company's logo can be configured to appear on the HTML version of the printed receipt.
Automated Receipts (MaxCollect): If your company uses the MaxCollect module with integrated partners (e.g., RealPay NAEDO, Allps AEDO, NuPay EDO), those receipts will be recorded automatically. This manual process is for other payment types like cash or direct EFT.

Key Concepts

Interest and Fee Calculation: It is important to understand that interest and fees are not calculated in real-time when you process a receipt. They are calculated and recorded systematically during month-end processes.
Compliance (South Africa): All receipting practices must comply with the National Credit Act No. 34 of 2005. Please refer to Section 126 for specific legal requirements.

Step-by-Step Guide to Processing a Receipt

Find and Select the Client: Navigate to Client Administration > Search for existing Client. Find the correct client and click on their name to highlight them.
Initiate the Receipt: Click the Receipt button at the bottom of the screen. The "Receive a Payment" screen will open.
Complete the Details: Fill in the fields on this screen as described in the reference guide below.
Proceed: Click the Next button to continue to the payment allocation screen.

Field Reference Guide

This table details each field on the initial "Receive a Payment" screen.

Field Name	Description & Rules
Effective Date	Enter the date you want the payment to affect the interest calculation. In most cases, this should be the same as the Transaction Date. Access to this field can and should be restricted by an administrator for general users.
Transaction Date	Enter the actual date the payment was received. This is the date the transaction will reflect on the general ledger. Access to this field can also be restricted.
Receipt Event	Select the type of payment from the dropdown list (e.g., "Cash Receipt," "EFT Receipt"). This list of financial events is pre-configured by a Group Setup Administrator (GSA) or accountant.

Understanding the Summary and how to Print a Receipt

Feature Description Documentation

Receipt Summary Entering Payment Details and Loan Amount Summary Receipt Summary

Print a Receipt How to view and print a formal receipt after when you have received a client's payment Print a Receipt

Instant EFT How to collect a payment using a RealPay instant EFT (Botswana) Instant EFT

Action Buttons

Next: Proceeds to the next step of the receipting process, where the payment amount is entered and allocated.
Cancel: Closes the "Receive a Payment" screen and returns you to the client search page without creating a receipt.

MAXMONEY Developed by MYCOMAX MICROFINANCE SOLUTIONS. Novamesh 18/06/2026